SAP Finance: What do GL account fields do?

The gentleman in charge of setting up all of the GL accounts at work and I were chatting about a conversion and he commented to me “I don’t know what all of these settings do. I just follow the instructions that you guys gave me.” It dawned on me that many people do not know what all of the settings on an account do, but making mistakes here can cause serious trouble down the line.

Structure of a GL account

SAP divides the GL master into two parts. First, each GL account is created inside of a single chart of accounts. That chart of accounts is assigned to one or more company codes. Second, the account is extended to each company code. If the account is not extended to the individual company code, it cannot be posted to in the company code. Thus, some characteristics are constant across all company codes (since they are set in the chart of accounts data), while others are different in each company code.

Settings in the chart of accounts

Inside the chart of accounts we have the following settings1:

FSP0_Account_COAScreen Shot 2018-12-05 at 4.10.51 PM

Settings in the company code

The settings in the chart of accounts are straightforward. The company code settings though are not so simple.2


company code settings

On the "Create/bank/interest" tab, we have the following fields3:
Screen Shot 2018-12-05 at 4.11.53 PM
In addition, there are several text fields on both the chart of accounts level information and the company code level information that can be used to store what the account is being used for and any other notes. In addition, the account can be translated into multiple languages as necessary. 
See a complete list of SAP Finance insights from the field for senior consultants. For SAP support, contact ERP Suites.

1 FSP0 or FS00
2,3 FSS0 or FS00 


SAP FICO, GL accounts, general ledger

About the Authors:

David Schenz

David Schenz

David Schenz is a leader in building teams that deliver complex business systems transformations and roll-outs. With nearly ten years SAP experience, he offers deep knowledge of retail accounting processes, insurance accounting, and retail business strategies. As Director at ERP Suites, David guides employees toward a common goal of helping customers achieve optimal success.


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